Helpful Articles
4 Ways a Mandata TMS Saves Hauliers Time Every Day
In haulage, time really is money. Every minute spent on manual admin, duplicate data entry, or chasing paperwork is time taken away from planning your vehicles, serving customers, and growing your business.
That’s why our Mandata Transport Management Software (TMS) was built with one clear focus: helping hauliers work smarter, faster, and more efficiently and ultimately, simplifying their complicated processes.
Here’s how our TMS software saves time across your entire operation.
1. Copy Jobs Instantly with just a couple of clicks
Repetitive jobs are part of daily haulage life with regular customers, recurring collections, and multi-drop deliveries.
Instead of re-entering the same details over and over, Mandata Go TMS lets you copy jobs instantly using simple right-click options.
With just a couple of clicks, you can:
- Duplicate an existing job
- Retain customer, collection, and delivery details
- Keep pricing and instructions consistent
- Edit only what’s changed
What used to take several minutes now takes seconds.
This same functionality can be used to create a return leg with Mandata Go, directly from the original job using the same right-click functionality.
No time wasted retyping, missed details or duplication errors. Just an accurate return journey created in a few simple clicks.
2. Reduce Admin and Speed Up Processes
Manual processes can slow everything down. However, a Mandata TMS reduces the administrative burden by:
- Significantly speeding up the invoicing process as invoices can be sent in just a few clicks after a job is marked as complete
- Integrated proof document management, with all POC and POD documents attached to a job record automatically, saving time having to match them manually
- Multiple methods of job entry help significantly speed up the process
- Real-time job status updates, eliminating the need to call for the driver for an update
When jobs flow through the entire journey from job creation to planning to proof of delivery to invoicing, your office team spends less time chasing paperwork and more time focusing on customers.
3. Plan Jobs Faster with Total Visibility
Job planning in a Mandata TMS is both quick and easy.
With Transport Management Software, like Mandata, transport operators have reported speeding up their transport planning at around 20%, highlighting the immense time-saving benefits provided through technology.
Mandata Go gives planners full visibility of:
- Vehicles
- Drivers
- Job status
- Availability
Drag-and-drop functionality makes allocation simple and intuitive. No spreadsheets, meaning no manual cross-checking. This leads to quicker decision-making and fewer costly errors.
AI-powered Route optimisation within the product saves planners hours every week, meaning less time spent planning, and more time gained that can be focused elsewhere.
4. Eliminate Double Entry
One of the biggest time drains that can happen in haulage is entering the same data into multiple systems.
Mandata TMS software connects your operation together so that:
- Job details feed directly into invoicing
- PODs link automatically to job records which are linked to the customer record
- Financial data syncs between your TMS and Accounting software
That means fewer mistakes meaning fewer time costly corrections, and significantly less time spent rekeying information.
“All it takes is a few clicks, then customers have their PODs and invoices emailed over.”
– Michael Bowman, Bowman Group
In haulage, operating at increased efficiency is a huge competitive advantage. Every streamlined process, every automated task, and every avoided duplication adds up to real time saved across your entire operation, allowing your staff to give their attention to higher value tasks.
With Mandata TMS software, those savings happen every single day.
From copying jobs in seconds and instantly creating return legs, to faster planning with full visibility and seamless invoicing without double entry, a Mandata TMS removes the friction that slows growing haulage businesses down. Your team spends less time on repetitive admin and paper-based tasks and more time delivering exceptional service, improving margins in a difficult economy, and building stronger customer relationships.
A Mandata Transport Management System isn’t just software, it’s time back for your planners, your office staff, and your business as a whole. And in haulage, that time can make all the difference.
To find out more about how a Mandata TMS can help your business, why not schedule a demo with our experienced sales team.