Easy-to-use transport management system for hauliers
- Manage your road transport operation with greater control and visibility with Mandata
- Maximise fleet capacity with powerful map-based job planning tools
- Use Optimize AI Route Optimisation as you plan, saving time, money and miles
- Real-time view of progress with live status updates and ETAs.
- Easy email invoicing from TMS to customer, using all your job data
Top 5 Benefits of a Mandata Transport Management System
Watch the video to learn how a Mandata TMS can help your transport and logistics operation save time and money, while simplifying everyday tasks.
Want to see more?
Mandata supports your full business process from Orders to Invoice
1. Orders and job entry
Your questions answered
- Job templates can be set up for repeat work, with standard jobs created in just a few clicks.
- Customers can create their own jobs in a customer portal, then they appear in your TMS ready to plan.
- Jobs can be imported from external sources automatically, saving you and your customers time and preserving data accuracy.
- We’re also introducing digital order solutions to extract data from files you receive to speed up order processesing.
Whether you’d like to charge by mile, weight, number of pallets, timed deliveries, next day or a combination of different rates; the system can handle your requirements. This means pricing jobs couldn’t be easier.
Once rates are set up within the customer’s record, automatic pricing of jobs will save you time and enable you to apply accurate rates when pricing future work. Rate schedules are created by customer, can be uplifted automatically, and you can refer to a history of previous rates.
With Mandata you can easily copy a previous job and create this for any number of days in the future. This takes all the details from the previous job and copies it across in seconds, saving you time.
Mandata gives you quick and simple ways to create and price jobs in your TMS. Information can be imported from 3rd party systems into the TMS saving you and your customer’s time.
- We automatically create over 1.8 million jobs automatically every month.
- Powerful integrations with Customer’s systems, save significant time and money, adding more value to you and your customers.
What our customers say
What an asset Mandata has been to us! Moving away from paper to Mandata has been critical in providing a smooth customer experience and improving communication between our team and customers.
2. Job Planning
Your questions answered
Mandata gives you a real-time view of driver and vehicle availability, so you can see which resources you can plan allowing you to plan weeks in advance to simplify resource allocation.
Yes, Mandata offers cloud TMS solutions enabling your staff to work remotely using an internet connection. Office staff can securely access real-time information using the software installed on their laptops or PCs.
With Mandata, all your users access the same, live information at the same time, so they can see which jobs are yet to be planned, which vehicles and drivers are allocated to other work, or where a vehicle will be, to plan in maintenance. Your team really can collaborate closely to get work planned in quickly.
Plan with ease using Mandata drag and drop full load and multi drop job planning tools.
Also, with integrated Optimize AI Route Optimisation to quickly and easily optimise your plan, you can make the most of your resources whilst minimising miles your driver’s and fleet travel.
Visualise your plan with KPIs (load fill, cost£/mile etc) and make quick and easy amendments, if needed. Then push jobs planned and all the details they need, out to a driver’s mobile Manifest app.
What our customers say
Mandata Enterprise gives an accurate real-time picture of all planned routes including empty legs between loads enabling us to identify and address any vehicles carrying empty trailers over excessive miles. This facility is leading to definite benefits in improved load allocation, operational efficiency as well as helping meet an increasing growth in demand for our
services.
3. Job Execution
Your questions answered
With Mandata you can have live visibility of your fleet and loads, as well as receiving real-time job status and ETA updates.
As well as your planners being able to see job progress to ensure jobs are going to plan, the TMS can also send your customers notifications based on progress changes. It’s easy to set this up, and can save you so much time.
It’s easy with a Mandata TMS! All the job details can be sent from the TMS to a driver’s mobile app we call the Manifest app. It means you can send jobs in the sequence you’ve planned, and send updates to the driver should anything change.
Your admin team can view all your job details in the TMS, from order to proof of delivery. If a driver delivers something different to the original order, the job amendments are fed back to the TMS for the team to review, and adjustments made then accurate invoices emailed to your customers.
We handle 2,000 tyres every day and with over 56,000 tyres in stock with literally dozens of collections and deliveries every day, that presents a significant amount of admin, all of which I’m pleased to say is now in digital form and managed by the new Mandata system – making paperwork a thing of the past.
4. POD and invoicing
Your questions answered
Switching to electronic proof of delivery will take away the risk of lost or illegible PODs. Protect your revenue by going digital, and don’t let your hard work go unpaid.
No need to wait for signed paperwork to return to the office. As soon as the signature is recorded, the TMS is updated in real-time, and you’re ready to start invoicing.
Reduce duplication and save time with a TMS that integrates with your accounting software, meaning less time is spent re-keying data, and there’ll be as less room for error. Sage, Quickbooks and Xero are just some of the accounting software that Mandata can link with.
With a Mandata TMS, proof of delivery documents are seamlessly matched to the appropriate job and invoice. The electronic documents can be emailed from the TMS to your customers, ensuring they can quickly receive the information they need.
With a few clicks, you can quickly access and resupply your customers with the required information, significantly reducing response times.
What our customers say
With GoPlus, invoicing is a much quicker process and the customer gets the invoice and other documentation together, in one email. This also means that invoice queries from clients are swiftly resolved.
5. Customer service
Your questions answered
Yes, it’s easy to keep customers informed with real-time updates on job progress through the Mandata self-service customer portal. Customers can stay informed about their job’s progress, eliminating the need for repetitive calls to your transport planners. You can also set up notifications to be sent to different contacts as job statuses change, so they’ll always be kept informed.
Yes! Signatures and PODs are uploaded to the customer portal straight away. Imagine your team having to spend less time answering customer queries! They can with Mandata, your customers can find the information they need, online 🙂
Mandata simplifies job pricing for you. Whether you’d like to charge by miles, weights, number of pallets, timed deliveries, next day, or a combination of different rates, the system is capable of handling your requirements. This means pricing couldn’t be easier.
Once rates are set up within the customer’s record, automatic pricing of jobs will save you time and enable you to apply accurate rates when pricing future work.
What our customers say
It is about 20% quicker in terms of transport planning. It is much easier to use, input information and plan work, and gives us much greater visibility of what’s happening throughout the day.
Would you recommend Mandata?
6 Reasons to rely on Mandata
Meet our product expert team
Our experienced product experts collectively have more than 25 years of experience in the industry, which means that our demos are as much about how a TMS can help with your particular business process challenges, as it is about the software itself.
Richard Bird 
Phil Newton 
Dan Marshall More than 7,000 users working across all sectors of the industry:
